Welcome Email Templates for New Employees: Examples and Tips

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Welcome emails to new employees are important first impressions and help jumpstart their careers are your company.

Congratulations, you did it! After dozens of interviews – and analyzing your Bryq assessment data for the best matches! – you’ve finally made that perfect hire. It’s a very exciting time for both your company and your new hire. It’s the beginning of a professional relationship tied together by mutual values and an eagerness to succeed. Now it’s time to onboard! But before you do anything, you need to send them the perfect welcome email.

You might think a welcome email is relatively unimportant, but this tiny gesture sure goes a long way. Keep reading to find out why a welcome email is so important and how you can craft a perfect welcome email to send to new hires, step-by-step. We even have a few great examples!

Why is a Welcome Email So Important?

We’re glad you asked! It’s easy to think that a welcome email is just another item to cross off on an onboarding checklist, but it means so much more than that. A welcome email sets the tone for a new hire and gives them a jumping off point into their new role. The way you welcome a new employee will likely dictate how far they will rise within your company. Think of this welcome email as the first rung of a ladder. They really need to take that solid first step to get to the top. Be sure to give them that support with a perfect welcome email!

It’s also proven that great onboarding processes help to significantly raise employee retention levels. By offering new employees a warm welcome and making them feel like an instant part of the team, it really motivates them to do well out of the gate. If they instantly feel like part of the team, they’re much more likely to stay for a while.

What Should a Welcome Email Include?

No matter what style you decide to write your welcome email with, there are a few key components that every welcome email must include.

  • Start date – a welcome email should always include the date and time the employee’s first shift will happen. 
  • Location – always give employees the exact location of your office or workplace. Let them know where they can park and what train stations or bus stops are close by. In today’s day and age, many offices are going fully remote. If your “office” is virtual, be sure to send them a clear video conference link so they know where to attend their first meeting!
  • Itinerary – it’s important to add a first week itinerary to your welcome email to new employees. New hires should hit the ground running. An itinerary of welcome meetings and team project times helps employees to not only know what to expect their first week on the job, but allows them to be as productive as possible without feeling lost.
  • Onboarding documentation – this information is probably the most important to include into a welcome email to new employees. The right documentation will help new hires understand office expectations and company culture. Be sure to include things like your Code of Conduct (check out our template for help!), your company dress code, your mission and vision statements, or your employee handbook if you have one. You can either attach these documents to the end of your email, or even hyperlink them within the text.

It’s best to not include too much information in an employee welcome email. There’s a good chance they are already overwhelmed enough! If your onboarding process is great, your new hire will surely be around for a long time. There’s no rush for them to learn everything right away. Just be sure to start off with the basics and work from there!

Now go ahead and check out some of Bryq’s Welcome Email templates. 

Four Welcome Email Templates for New Employees

Template #1: The “Serious, Yet Effective” One

Dear [employee name]

Welcome to [company name]! We hope this welcome email find you well. We are happy to have you as part of the team. You demonstrated great talent throughout the interview process, and we are excited to see how these talents will help [company name] grow and reach even greater heights.

We want you to have access to everything you need in order to have a successful start. Below is a list of items for you to look through before your first day, which will begin on [date] at [time]. Our office is located at [address].

– Week #1 itinerary

– Employee handbook

– Log-in information for work email/team communication platform

– Company mission/value statements

– Code of conduct/dress code

We encourage you to familiarize yourself with our [communication platform] and introduce yourself to the rest of the team. They are looking forward to meeting you!

Do not hesitate to contact me should you have any questions or concerns. We are looking forward to working with you!

Kind Regards,

[sender’s name/title/signature]

Template #2: The Friendly One

Welcome to [company name], [employee name]!

We are so excited to have you on board as our new [accepted role/position], and we can’t wait for you to get started. You showed great talents throughout the interview process, and we think your personality is a perfect fit for the culture here at [company name]. We’ve already informed the rest of the team about you, and they can’t wait to meet you!

Take a look at the following documents to familiarize yourself with the company, and go ahead and sign into your work email and our [communication platform] before your first day. Here are a few important documents for you to look through that will really help you out before you get started!

– Week #1 itinerary

– Employee handbook

– Log-in information for work email/team communication platform

– Company mission/value statements

– Code of conduct/dress code

Your first day begins on [date] at [time] at [location]. Let us know if you have any questions about the onboarding process. We are here to help!

Once again, welcome to the team. We are so excited to have you join!

[sender’s name/title/signature]

Template #3: The Creative One

This is the start of something good. Welcome aboard, [employee name]!

At [company name], we really value [qualities the new hire possesses] within our company culture. When we saw your [talent assessment results, resume, whatever you use to help assess candidates], we knew you had the right stuff. It’s people like you who help make [company name] as special as it is.

We know that first days can be pretty scary, so we’ve tried to make it as easy as possible for you to get through it successfully. We (usually) don’t bite, so feel free to log into our [communication platform] and introduce yourself to the team!

– Week #1 itinerary

– Employee handbook

– Log-in information for work email/team communication platform

– Company mission/value statements

– Code of conduct/dress code

That’s it! You should be good to go. Our best advice? Relax, take a deep breath, and realize that we truly believe that you’ve got what it takes to make a huge impact hereat [company name] – it’s why you’re reading this email! Your first day starts on [date] at [time] at [location]. We’ll see you there!

Don’t be afraid to reach out to us if you have any questions or concerns. It’s a lot to take in, and even we’re still learning new things about ourselves and [company name] every day. We can’t wait for you to join our tribe. See you out there!

[sender’s name/title/signature]

Template #4: The “Remote Office One

Hello [name], welcome to the team!

We hope this welcome email finds you well. As we discussed in your interviews, this role is fully remote and our “office” is virtual. Based on your [personality traits, talent assessment results, etc.], we know that you’ll be a great fit for our virtual team. We are all really excited to “meet” you! Here are a few things that will help you out before you start.

– Week #1 itinerary

– Employee handbook

– Log-in information for work email/team communication platform

– Company mission/value statements

– Code of conduct/dress code

Our [communication platform] is really important to our team. Because we are fully remote, communication is one of the most important aspects of our culture and the way we do things. Go ahead and sign into your [communication platform] account so that you can introduce yourself to the rest of the e-team! Here is a link to your first meeting on [date] at [time]: [insert video link]

For many, working at [company name] is often a new hire’s first virtual role. We understand that it can be a lot to process, so we are here to help! If you have any questions about your role or our office, don’t hesitate to let us know.

[sender’s name/title/signature]

Welcome Emails Work

Welcome emails to new employees are like virtual hugs. The first day of any job, while very exciting, can also be anxiety-inducing and stressful for many new hires. A welcome email that is positive and personal in tone can really help to alleviate any nerves a new employee might have. In summary, a well-written welcome email will help jumpstart a new hire’s career within your company and offers a handful of really great benefits you should take advantage of. Whether your welcome emails help to boost employee retention rates or add value to your culture, these tiny gestures will help your company in a huge way.

Welcome emails are often one of the first impressions of your company culture for a new hire. It’s important to demonstrate your beliefs and values that define your culture right away, especially if you haven’t made them clear throughout the interview process. It’s important to hire employees who can add to your culture – which is why Bryq has ‘indicator’ features that allow you to see which of your candidates is the best culture fit for your company. With Bryq by your side, you can use any of these templates knowing you’ve found the right match. Our I/O psychology used on our talent intelligence platform is backed by science, so you know you’ll always find the best matches.

Want to try using Bryq as a hiring tool to help find employees to send these welcome emails to? Enjoy a free 7-day trial and easily see the high quality candidates within your talent pool. Need some help? Book a demo with us. We’re happy to help!

Do you want to see how Talent Intelligence helps you create the Future of Work?

Book a meeting with our team today to find out!

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