About the role
An Executive Services Administrator job description covers managing schedules, travel, meetings, correspondence, and communications for an executive team. The role keeps executives’ time focused on priorities and ensures sensitive information is handled discreetly. Hiring managers should assess administrative support, time management, written and verbal communication, Microsoft Office proficiency, and AI fluency.
The administrator coordinates calendars, plans meetings and travel, drafts formal documents for executive review, and handles communications on an executive's behalf. Day to day, the work also includes keeping minutes and maintaining office supplies.
Key duties include:
Schedules. Manage and coordinate executives’ schedules and calendars.
Meetings and travel. Plan and schedule meetings, conferences, teleconferences, and travel.
Correspondence. Draft correspondence and formal documents for executives’ review and approval.
What are the essential Executive Services Administrator skills?
The essential skills are administrative support, time management and prioritization, written and verbal communication, Microsoft Office proficiency, and AI fluency.
Skill | Why it matters | Bryq assessment and level |
|---|---|---|
Administrative support | Keeps calendars, travel, and supplies running smoothly. | Administrative Support (intermediate) |
Time management and prioritization | Protects executives’ time in a fast-paced setting. | Time Management (intermediate) |
Written and verbal communication | Supports formal documents and exchanges on an executive’s behalf. | Strategic Communication (intermediate) |
Microsoft Office proficiency | Underpins drafting, minutes, and daily document work. | Microsoft Office (intermediate) |
AI Fluency | Lets administrators work faster while checking accuracy and confidentiality. | AI Fluency Assessment (functional) |
Managing executive calendars, coordinating travel, and handling supplies orders call for administrative support and time management. Drafting correspondence, communicating on behalf of executives, and distributing meeting minutes depend on clear communication and Microsoft Office proficiency.
Levels are a starting point. Bryq lets you set the level each role needs.
Which nice-to-have skills help an Executive Services Administrator stand out?
Calendar and email management, CRM software use, ethical judgment and confidentiality, and relationship building with internal and external stakeholders add value but are not needed on day one.
Calendar and email management. Helps with calendar-heavy work.
CRM software use. Supports work in back-office systems.
Ethical judgment and confidentiality. Helps when handling sensitive information.
Relationship building. Strengthens work with internal and external stakeholders.
Use these skills as tie-breakers between candidates who are equally strong on the essentials. Never screen out candidates who can learn them on the job.
Which competencies predict success as an Executive Services Administrator?
The essential competencies are Communication and Learning Agility.
Communication. Needed for formal documents, representing executives, and writing minutes.
Learning Agility. Priorities, tools, and executive preferences change quickly.
Empathy adds care in stakeholder interactions, and Leadership Potential adds initiative.
What AI skills does an Executive Services Administrator need?
An Executive Services Administrator should use AI to draft, document, and schedule faster while verifying results.
AI tools now draft documents, summarize meetings, and manage scheduling, so administrators use them daily. Using AI output without checking it risks errors and exposing sensitive executive information, so verification and discretion matter.
Drafting. Use an AI assistant to draft correspondence and formal documents for executive review, then edit for tone and accuracy.
Meeting minutes. Use AI transcription and summarization tools to produce first-draft meeting minutes and action item lists.
Scheduling and travel. Use AI-assisted scheduling and travel planning tools to propose meeting times and itineraries that fit executive constraints.
How do you assess Executive Services Administrator candidates with Bryq?
Bryq measures all the essential skills and traits for an Executive Services Administrator in one integrated candidate profile: cognitive ability, personality traits, soft and hard skills, including AI fluency. Bryq builds an ideal profile for the role and matches candidates against it.
Profile Fit. Profile Fit measures cognitive ability and personality, matched against the ideal profile for the role.
Administrative Support. Administrative Support measures skills for coordinating schedules, travel, and supplies.
Time Management. Time Management measures prioritization and use of time.
Strategic Communication. Strategic Communication measures written and verbal communication.
Microsoft Office. Microsoft Office measures proficiency with core office software.
AI Fluency Assessment. The AI Fluency Assessment measures how well candidates use AI tools and check their output.
Optional add-ons. Add Microsoft Outlook, Customer Relationship Management, Ethical Judgment, and Relationship Building assessments as tie-breakers.
Competency profile. Covers Communication and Learning Agility, with Empathy and Leadership Potential as additions.
All Bryq assessments are validated by I/O psychologists. Profile Fit is independently bias-audited under New York City Local Law 144 (code4thought, April 2026). The AI Fluency Assessment is built on peer-reviewed and subject-matter expert research. A person makes every hiring decision.
Executive Services Administrator job description template
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Executive Services Administrator |
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About [Company name][Add a short description of your company.] About the roleWe are looking for an Executive Services Administrator to provide high-level administrative support to our executive team. You will manage schedules, travel, meetings, and communications. Your work keeps executives focused on priorities and protects sensitive information. Responsibilities
Qualifications
Skills and competencies we look for
Working with AI
What we offer
Equal opportunity[Add your equal opportunity statement.] |
Frequently asked questions
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Author
The Bryq I/O Team
Bryq’s I/O Psychology Team is a group of industrial-organizational psychologists who design and validate the science behind our assessments. They write about what research says on hiring, skills, personality, and performance, and how HR leaders can apply it to make fairer, evidence-based decisions.
