About the role
An Executive Assistant job description covers managing calendars, travel, correspondence, meeting minutes, and document filing for C-level executives. The role keeps executives’ time organized and sensitive information protected so leadership can focus on decisions. Hiring managers should assess administrative support, time management, professional communication, and AI fluency.
Day to day, an Executive Assistant works directly with C-level executives. They keep calendars, travel plans, correspondence, and electronic files in order while protecting confidential information. Core duties include:
Calendars and meetings. Manage calendars and set up meetings for executives.
Travel. Make travel and accommodation arrangements.
Minutes. Take and distribute minutes of meetings.
What are the essential Executive Assistant skills?
Essential Executive Assistant skills are administrative support, time management, Microsoft Office proficiency, professional communication, and AI fluency.
Skill | Why it matters | Bryq assessment and level |
|---|---|---|
Administrative support and office coordination | Keeps executive work organized and running smoothly. | Administrative Support (intermediate) |
Time management and prioritization | Helps manage calendars and daily workloads by priority. | Time Management (intermediate) |
Microsoft Office suite proficiency | Supports daily documents, email, and scheduling work. | Microsoft Office (intermediate) |
Professional written and verbal communication | Shapes correspondence, minutes, and how the executive is represented. | Strategic Communication (intermediate) |
AI Fluency | Drafting, summarizing, and scheduling tasks are increasingly AI-assisted. | AI Fluency Assessment (functional) |
The role is built around administrative coordination, prioritizing calendars and workloads, and daily work in Microsoft Office tools. Clear professional writing supports executive correspondence and meeting minutes. AI fluency ties it together, because drafting, summarizing, and scheduling are increasingly AI-assisted.
Levels are a starting point. Bryq lets you set the level each role needs.
Which nice-to-have skills help an Executive Assistant stand out?
Ethical judgment and confidentiality, Outlook calendar and email management, relationship building, and proactive problem-solving add value but are not needed on day one.
Ethical judgment and confidentiality. Helps protect sensitive executive information.
Microsoft Outlook calendar and email management. Speeds up scheduling and inbox handling.
Relationship building. Supports work with executives, staff, and clients.
Proactive problem-solving. Resolves issues before they reach the executive.
Use these skills as tie-breakers between candidates who are equally strong on the essentials. Never screen out candidates who can learn them on the job.
Which competencies predict success as an Executive Assistant?
The essential competencies are Communication and Learning Agility.
Communication. The assistant writes correspondence, distributes minutes, and represents the executive.
Learning Agility. Supports adapting to shifting priorities, new tools, and a fast-paced environment.
Optional competencies are Empathy, which helps with stakeholder interactions, and Leadership Potential, which adds growth potential for those who may later direct others.
What AI skills does an Executive Assistant need?
AI fluency for executive assistants means using AI tools daily to save time on routine work, then verifying every output. Read more in the AI fluency hub.
AI tools now draft emails, summarize meetings, and assist scheduling. Executive information is sensitive, so tools must be used carefully and safely. Using AI output without checking it risks errors in tone, facts, or confidential details.
Correspondence. Draft and refine executive emails with AI, then review for tone and accuracy before sending.
Meeting summaries. Transcribe and summarize meetings into minutes and action items, checking the output against notes.
Scheduling and travel. Use AI scheduling and travel planning tools to propose meeting times and itineraries that fit executive preferences.
How do you assess Executive Assistant candidates with Bryq?
Bryq measures all the essential skills and traits for an Executive Assistant in one integrated candidate profile: cognitive ability, personality traits, soft and hard skills, including AI fluency. Bryq builds an ideal profile for the role and matches candidates against it.
Profile Fit. Profile Fit measures cognitive ability and personality traits, matched against the ideal profile for the role.
Skills assessment. Administrative Support measures administrative coordination.
Skills assessment. Time Management measures prioritization of daily workloads.
Skills assessment. Microsoft Office measures proficiency with the Office suite.
Skills assessment. Strategic Communication measures professional written and verbal communication.
AI Fluency Assessment. The AI Fluency Assessment measures how well candidates use and verify AI tools.
Optional add-ons. Add Ethical Judgment, Microsoft Outlook, Relationship Building, or Troubleshooting to compare finalists.
Competency profile. Uses competency mapping for the essential competencies, Communication and Learning Agility, with Empathy and Leadership Potential as optional additions.
All Bryq assessments are validated by I/O psychologists. Profile Fit is independently bias-audited under New York City Local Law 144 (code4thought, April 2026). The AI Fluency Assessment is built on peer-reviewed and subject-matter expert research. A person makes every hiring decision.
Executive Assistant job description template
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Executive Assistant |
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About [Company name][Add a short description of your company.] About the roleWe are seeking an organized and responsible Executive Assistant to work directly with C-level executives. You will handle a range of administrative duties and manage your workload in a fast-paced corporate environment. Your work keeps executives’ time organized and sensitive information protected. Responsibilities
Qualifications
Skills and competencies we look for
Working with AI
What we offer
Equal opportunity[Add your equal opportunity statement.] |
Frequently asked questions
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Author
The Bryq I/O Team
Bryq’s I/O Psychology Team is a group of industrial-organizational psychologists who design and validate the science behind our assessments. They write about what research says on hiring, skills, personality, and performance, and how HR leaders can apply it to make fairer, evidence-based decisions.
